ADMINISTRATIVE AND FINANCIAL DIRECTORATE (DAFIN)

MISSION:

- Propose and ensure the execution of the economic-financial policy measures at NAV Portugal.
- Ensure the annual financial and budget planning of the Company, supporting the creation of the annual document - Management Forecasting Instruments.
- Ensure the creation of the Annual Report including the Corporate Governance Report.
- Contribute towards the definition of the investment policy of the Company.
- Ensure the management of the charging system of air navigation services, en route and terminal, in compliance with the regulations and legislation in force.
- Ensure multilateral and bilateral consultation meetings with the organizations representing en route and terminal air navigations services providers in compliance with the regulations and legislation in force;
- Ensure the management of the Administrative Information Systems of the Company;
- Ensure the management of the Business Continuity Plan in the Administrative Information Systems of the Company;
- Ensure the documentation and information management;
- Ensure, under the domain of contracts management, a common purchasing policy for the Company in compliance with the procedures in force.
- Provide the logistic support services management for the services based in Lisbon as well as the reprography services for the Company and external entities.

Main functions of the sub-areas:


Plan, Budget and Prices Policy (PORPRE)
- Create the medium and long term financial plan;
- Coordinate and provide the analytic accountancy processes, by defining the rules for cost allocation and the rules for changing and creating cost and responsibility centres.
- Provide the proposal for the consolidation of the annual operating budget and major investments, ensuring the coordination and facilitation of the whole process for the respective creation in compliance with the approved presumptions.
- Create the proposal for the annual document on management forecasting instruments.
- Create the proposals for policy pricing of en route and terminal air navigation services, ensuring at national level, the coordination of the entire consolidation process of national cost bases and the calculation of en route and terminal unit charges as well as the drafting of the respective information to be delivered, according to the defined schedule, to Eurocontrol and to the European Commission;
- Create the proposal for the Annual Report, including the Report on Corporate Governance, ensuring the consolidation of all the items concerning the documents for the annual financial statement;
- Perform studies for the economic feasibility of investments and cost benefit analysis, as well as economic-financial opinions, whenever requested by the different areas of the Company;


Accounts and Property (CONPA)
- Create policy proposals in the accounting, fiscal and assets area of the Company, ensuring the respective implementation;
- Ensure the compliance with the accountancy and fiscal standards in force and establish the processing rules, in order to ensure that the statements are a true reflection of the Company’s business reality;
- Perform the accountancy processing of the operations incurred by the Departments based in Lisbon;
Supervise the accountancy processing of the operations incurred by the Atlantic Region Operations Department;
- Coordinate and control the management activity of the intangible fixed assets and ensure the update of the public domain assets within the Directorate General for State Assets;
Perform the accountancy processing of assets, ensuring the adequate conformity of the respective procedures and the compliance with fiscal obligations.
- Coordinate and ensure the fiscal process of the Company in compliance with the legislation in force on CIT (Corporate Income Tax) and VAT (Value Added Tax) and other taxes, providing information to the Fiscal Administration;
- Produce the Financial Statements and annexes to the annual account statement, for the purposes of accounts certification.
- Ensure the billing of terminal air navigation route charges,
- Ensure the financial information systems management in the area of accountancy and assets, performing the respective continuous update;


Financial Management (GEFIN)
- Create policy proposals within the financial management ensuring the respective implementation;
- Ensure the compliance with the regulation and procedures for financial management in force within the Company;
- Create the proposal for the short term financial plan;
- Ensure the bank account and corporate cash flow management, controlling payables and receivables of the Company.
- Process the receivables from air navigation route charges;
- Ensure the payment of terminal air navigation charges;
- Ensure the management of the financial information systems within the financial management and the respective update.


Information Systems and Technologies (SISINF)
- Prepare proposals under the frame of the Administrative Information and Technology Systems of the Company and pursue the respective implementation;
- Ensure the management and maintenance of Administrative Information Systems: central systems, departmental systems, computer security systems and support systems;
- Ensure the creation, management and maintenance of the network infrastructure, data communication and internet/intranet support.
- Define hardware and software standards for the Company, ensuring the harmonization of computer equipment and software throughout the Company; 
- Ensure the coordination and execution of the IT Plan;
- Ensure the updating and operationality of the Business Continuity Plan in the Administrative Information Systems of the Company;
- Ensure the helpdesk service management for the administrative microcomputing resources;
 

Documentation Centre (CEDOC)

- Develop proposals for archive and documentation policies for the Company, pursuing the respective implementation;
- Ensure the current archive management in the area of conception, drafting and revision of the Archive General Plan and Documents Selection Table to be applied throughout the Company;
- Ensure the management of the intermediate and definitive/historic archives in the Company;
- Create and implement rules and procedures for the use of documentation promoting the respective dissemination in accordance with the users profiles, defined previously, under coordination with the different areas of the Company;
- Perform the acquisition, registry, classification and indexation of documents, concerning the respective swift and efficient recovery;
- Coordinate the migration of the information into digital or microfilm format;
- Ensure the coordination of the documentation management system (I+DOT+CDI) and the copy of relevant documents for the Company.
- Ensure the management and update of all the ICAO documentation applicable to the Company;
- Assess and organize the documental collection of administrative, evidential and or historic interest for prior digitalization, deletion and or conservation thereof;

Purchase and Logistic Support (COAPG)
- Develop proposals for a purchasing common policy for the Company, in compliance with the regulations and procedures in force.
- Ensure the purchasing process for all the Departments based in Lisbon.
- Ensure the centralized management of the various contacts for service provision in the Departments based in Lisbon;
- Ensure the functioning of the support services for the Departments based in Lisbon specifically the Headquarters and Training Centre, respectively building 121 and 7.
- Ensure the technical and economic management of stocks/warehouse (for the Departments based in Lisbon) as well as the timely delivery of the requested material.
- Ensure the adequate assessment of suppliers and acquired goods and services under the frame of contract management, in compliance with the regulations and procedures in force at the Company.

Purchases (COMP)
- Perform the timely purchase of goods and services, current and major investments for all the Departments, except for the purchases of the Atlantic Region Operations Department in the regional market of the Azores under the conditions set out by the Company;
- Perform, in strict coordination with the Administrative Information Systems and Technology area, the purchases under the annual IT Plan as approved by the Company;
- Support the purchases centre of Santa Maria in the compliance with the rules and procedures in force at the Company for the management of the purchases process;
- Create and update information on products, services and suppliers with most interest for the Company;
- Create and update the relevant information on service provision contracts management in the different Departments/Areas based in Lisbon, specifically, additional clauses, renewal, extensions and terminations.

Logistic Support (APLOG)
- Develop proposals for the use of the logistic support services, in compliance with the procedures in force at the Company, pursuing the respective implementation;
- Preform the logistic support activities for the central services based in Lisbon, Headquarter and Training Centre buildings, ensuring:
- Adequate expedient services handling;
- Fulfilment, of service provision contracts in force for the cleaning and security procedures of Buildings and facilities, as well as, under the frame of the NAV/ANA specific agreement on the maintenance of facilities and parking spaces of the Company;
- Coordination of the respective auxiliary staff and designated Company drivers;
- Control of the automobile fleet;
- Distribution of consumable goods ad respective replacement.

Reprography (REPRO)
- Ensure the reproduction of standardized documents for the Company and external entities;
Ensure the bookbinding, and other speciality tasks, of standardized documents for the Company and external entities;
- Develop proposals for the use of reprography services and for the adoption of a planning and execution control system for the performed tasks, ensuring the respective implementation and update of the relevant information for the definition of price proposals for services provided by the reprography centre.


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